1. Who We Are
This portal is developed and operated by [YOUR FULL NAME / BUSINESS NAME], based in Nigeria. We provide school management software (the “Portal”) to educational institutions (Subscribers). For questions regarding this policy, contact us at:
📧 Email: [YOUR EMAIL ADDRESS]
📞 Phone: [YOUR PHONE NUMBER]
📍 Address: [YOUR BUSINESS ADDRESS, NIGERIA]
2. What Data We Collect
The Portal collects and processes the following categories of personal data on behalf of Subscriber schools:
👨🎓 Students: Full name, Arabic name (optional), class, date of birth, passport photo (optional), fee records, exam scores, attendance records.
👨👩👧 Parents/Guardians: Full name, phone number, password (hashed), children linked, fee payment communications.
👨🏫 Staff: Full name, role, phone number, passport photo (for face verification), password (hashed), attendance records, salary/deduction data.
🏫 School Administrators: School name, address, bank details (for display to parents), admin password (hashed), Firebase configuration, SMS API keys.
3. How We Use the Data
All data collected is used solely for the following purposes:
- Managing student enrolment, fees, attendance and academic results
- Enabling parent access to their children’s records
- Processing staff attendance, payroll and deductions
- Sending fee reminders and school communications via SMS (Termii)
- Generating report cards and academic transcripts
- Providing system administration and technical support
We do not sell, rent, share or use personal data for advertising, marketing to third parties, or any purpose beyond operating the Portal.
4. Data Storage & Security
📱 Local Storage: All data is stored primarily in your device’s browser localStorage. No data leaves your device unless Firebase sync is enabled.
☁️ Firebase (Optional): If the Subscriber configures Firebase, data is synced to Google Firebase Firestore — a secure, encrypted cloud database. Google’s data centres are ISO 27001 certified. See firebase.google.com/support/privacy for Google’s privacy terms.
📱 SMS (Termii): Parent phone numbers are transmitted to Termii’s API solely to deliver fee reminder messages. Termii is a licensed Nigerian bulk SMS provider. See termii.com/privacy for their terms.
🔐 Passwords are never stored in plain text. Admin and staff passwords are obfuscated and stored only on-device or in your Firebase project — which only you control.
5. Data Retention
Data is retained for as long as the school Subscription is active. On subscription expiry or termination, the Subscriber admin may export or delete all records. We do not retain copies of school data after account termination.
6. Your Rights (NDPR Compliance)
Under the Nigeria Data Protection Regulation (NDPR) 2019 and the Nigeria Data Protection Act (NDPA) 2023, you have the right to:
- Access — request a copy of personal data held about you
- Correction — request correction of inaccurate data
- Deletion — request erasure of your personal data
- Objection — object to processing of your data
- Portability — receive your data in a portable format
To exercise any of these rights, contact us using the details in Section 1. We will respond within 30 days.
7. Children’s Data
Student data (including minors) is entered exclusively by authorised school administrators. Parents/guardians consent to their child’s enrolment data being recorded in the Portal at the point of school registration. We do not collect data directly from children.
8. Third-Party Services
🔥 Google Firebase — cloud database (optional). policies.google.com/privacy
📲 Termii — SMS delivery. termii.com/privacy
🌐 Netlify — app hosting. netlify.com/privacy
We are not responsible for the privacy practices of these third-party services. Their own policies govern how they process data.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be reflected in the “Last updated” date above. Continued use of the Portal after changes constitutes acceptance of the updated policy.
10. Contact & Complaints
For privacy concerns or complaints, contact us at:
📧 [YOUR EMAIL ADDRESS]
📞 [YOUR PHONE NUMBER]
You may also file a complaint with the Nigeria Data Protection Commission (NDPC) at ndpc.gov.ng.